How to Share Expenses with College Roommates (and Remain Friends!)
Create House Rules
You should have a legal contract with your landlord, but you may want a written agreement with your roommates, too. Before you move in (or before you even agree to share an apartment), talk together about how you'll handle expenses. When you come up with solutions everyone likes, put them in writing. This agreement isn't legally binding, but it can help you prevent later arguments. It's much easier to make smart decisions ahead of time, when everyone is calm, rather than in the middle of a disagreement.
Decide How to Handle Your Rent
Some landlords will create completely separate rental contracts with each roommate or accept monthly rent payments from each individual. That's ideal. However, many landlords will only accept a single monthly payment from your group. In that case, decide ahead of time which roommate will make the official rent payment. Agree that the rent-payer won't make the monthly payment until all roommates have made their contributions. Consider requiring roommates to make their individual contributions up to a week before the actual payment due date, in case any roommates are late-payers.
Pay According to Your Space
Some apartments have different-sized bedrooms. Or one bedroom may have a much bigger closet or an attached bathroom. Consider having each roommate pay according to the space they use. For example, if your total rent is $1,000 per month and all the private rooms (including added closets or attached baths) add up to 1,000 square feet, the cost of each private room comes to $1 per square foot. (Don't worry about calculating shared space.) A roommate with a 200-square-foot private area would then pay $200 per month in rent. A roommate with a 400-square-foot area would pay $400 per month, and so on.
Make Payment-Sharing Easy
Digital apps such as Venmo, Square Cash and PayPal make it quick and simple to reimburse your roommates for your share of the rent, utilities and other household expenses. Some of these person-to-person payment apps are free while others charge a small fee. Compare costs and features to decide which one works best for you. Another idea would be to create a "shared household expenses" checking or savings account into which you each deposit money in advance. You can also simply use cash or bank account transfers to pay each other.
Clarify Food Costs
Will each roommate buy groceries and cook independently? If so, you may want to assign refrigerator and cabinet space to each person so they can separate and label their own supplies. You'll need to decide if you are going to share basics, such as milk, butter and condiments. You might also consider non-food shared essentials, such as paper towels, toilet paper and cleaning supplies. Will you split the cost of these staples every time you shop? Be sure to clarify what types of items count as shared household expenses and who has access to any shared funds.
Be Upfront About Utilities
Does one of you want the deluxe cable-TV package, while another roommate relies solely on streaming services? What if one roommate regularly increases your shared electrical bill by constantly running the air conditioner? Brainstorm compromises in advance. Some roommates may need to pay more for added services or increased usage, or you all agree in advance on rules for keeping costs low. As you did with other expenses, discuss if you will use a shared account or which roommate will be responsible for paying the bills on time.
Buy Shared Furniture and Related Items Separately
It's tough to split costs on things like a couch or set of dishes. And who takes each item when you move out? Instead, buy bigger items separately. Keep a running list of each person's belongings or mark initials on items. Also, try to balance out how much each roommate spends on shared items. For instance, if one roommate brings all the kitchen utensils and pots and pans, perhaps another roommate can buy the vacuum or the kitchen table and chairs.
Don't Forget About Guests
Decide whether you want to allow overnight or multi-night guests, and how to handle visitors. For instance, are they allowed to sleep in your common area, or must they bunk in the hosting roommate's room? And don't forget that visitors can cost money if they eat with you or share any supplies. To balance this, you might agree that a roommate who invites a visitor must share their own groceries with their friend or family member. The host roommate could also offer to pay for any food and supplies their guest used the next time they go to the store.
By talking about your shared household budget in advance, and deciding how to fairly divide and pay them, you and your roommates might save money on college living expenses. Better yet, you can keep your friendship on solid ground even after the apartment lease is up.